In running a business, unquestionably, a company will continually be looking for ways to increase operational efficiency, reduce expenses, and save time. Did you know that to reduce paper usage is one of the strategies you can implement to achieve those goals? This strategy might sound quite simplistic, but in addition to preserving the environment, it turns out that there are many benefits you can get by promoting this paperless action.
One of the departments that will experience a significant impact from this paperless action is the Operations Department. What are the benefits that your Ops team can gain by implementing a paperless audit system?
1. Increasing the efficiency of business operations
Providing optimal results with the most efficient use of time and costs is the principal goal of every operational team. By removing manual data entry, you can reallocate previously wasted time entering data manually to do more strategic things. The digital data entry system will also reduce the error rate of data entry. Of course, this digital data entry system will also cut costs for printing, purchasing paper, maintaining documents, and providing storage space.
2. Standardizing reports and audit systems in all locations
By using a digital audit system, you can ensure that auditors in the field use the same questionnaire and audit arrangement for each location. You can also attach images as a visual reference for your auditors while conducting a visual merchandising audit. If all auditors use the same and standardized system, you can gather insights more accurately and get a comprehensive picture of your business operational performance. You don’t need to bother reprinting and announcing if there is an update to the questionnaire.
3. Speeding up issue resolution time
With a digital audit system, the team in the headquarter can immediately see the results once the audits carried out in the stores are completed. As a result, you can immediately assign corrective actions to the relevant departments every time a problem is found. You don’t have to spend days waiting for the reports, assigning people and following up the resolution status. Problems will be resolved effectively.
4. Allowing 24/7 data access in the palm of your hand
Since every document is stored in the cloud, the digital audit system allows you to access data anywhere and anytime. You no longer need to waste time and effort screening through piles of documents to find the information you need. You also no longer need to provide physical storage space for your documents.
5. Strengthening business decisions through analyzing trends
A comprehensive digital audit system will have the feature to process and visualize data collected from field audits that have been carried out. This data can be used by companies to see trends that occur within the company for better business decision making. Companies no longer need to worry about storing paper documents, inputting data and processing data manually.
So, now you have known how turning your audit system from pen-and-paper to digital brings a lot of advantages. By digitizing your audit, you can make your operational process easier, more accurate, and faster. Now, the question is: are you interested in implementing the paperless practice in your business?
Nimbly is a mobile solution that automates workflows in a simple way and transforms manual checklists into instant insights by enabling frontline workers to implement standard operating procedures properly and consistently.
Want to find out more about how Nimbly can improve accuracy and efficiency in your business operations? Get a free consultation with our team today.