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PPE Compliance Meaning and Why You Should Automate It

April 14, 2022
4 mins reading

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The security and safety of employees are crucial and must be central for every company, whether it involves a high-risk type of work or not.. No matter how big or small the company, the safety and security of employees should always be a priority in the company's operations. As such the company’s operational guidelines should cover the use of PPE. 

One of the best preventive measures companies can take is to form strong  guidelines regarding Personal Protective Equipment. Let’s delve deeper into what defines Personal Protective Equipment and why it is important.

The Definition of PPE (Personal Protective Equipment)

Just as the name implies, Personal Protective Equipment is a series of clothing designed to protect the whole or parts of the body from unexpected work accidents and reduce the risk for injury and infection.

Why is PPE important for your operations?

PPE (Personal Protective Equipment) is vital for all of the company's operational activities, both high-risk and low-risk. PPE can reduce the risk of severe injury or infection caused by work related accidents. The hazards can be grouped into these categories:

  1. Ergonomic Hazards,
  2. Chemical Hazards,
  3. Biological Hazards,
  4. Safety Hazards,
  5. Psychological Hazards, and
  6. Physical Hazards.

Also read: Types of Hazards You Need to Prevent in Your Workplace.

Examples of Personal Protective Equipment (PPE)

PPE (Personal Protective Equipment) can vary and generally adapts to the needs of an activity or organization. Let’s explore PPE used in the healthcare sector. According to the WHO (World Health Organization) website, PPE can protect health workers from these 2 main hazards:

  1. Radiation, dan
  2. Biological Agents (virus, bakteria, dll)

What industries require employees to use PPE?

Almost all industries that have high-risk accident rates require their employees in the field to wear PPE at work or in the working area.  This is one of the company's preventive measures to protect their workers in the field. Construction, facility management, healthcare, manufacturing, logistics and distribution industries have a high requirement for PPE . Each industry will have industry specifications according to their specific work hazards.

PPE for the healthcare industry

Following the examples above, the healthcare industry needs PPE to protect its workers from radiation, viruses, bacteria, and many more.

The PPE most talked about lately is PPE for handling the coronavirus (COVID-19), including surgical masks, particulate filter respirators (such as P2 or N95), goggles, and face shields, gowns, and gloves apron.

PPE for the manufacturing and construction industries

Generally, the PPE used in these industries focuses on physical hazards, safety, and ergonomics because these industries will more often encounter activities that require a strong physique, machinery, and heavy equipment.

Some of the PPE that is often used in the Manufacturing and Construction Industry are:

  1. Protective Communications,
  2. Detection Solutions,
  3. Disposable Respirators,
  4. Fall Protection,
  5. Head and Face Protection,
  6. Hearing Protection,
  7. PAPR & Supplied Air Respirators,
  8. Protective Apparel,
  9. Protective Eyewear,
  10. Reusable Respirators & Parts, dan
  11. Welding Safety.
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PPE for Warehousing / Distribution & Logistics

Generally, the warehousing or distribution & logistics industries use simpler PPE and at a lesser rate than other industries. The PPE commonly used in warehousing, distribution and logistics are:

  1. Protective helmet, used to protect the head from items falling from warehouse shelves,
  2. High visibility vest, used to prevent accidents caused by the person being invisible,
  3. Gloves, used to protect hands from cuts or abrasions caused by lifting heavy objects,
  4. Protective shoes, used to prevent direct impact between feet or toes with objects that fall or stumble on nearby tools.
PPE for Warehousing / Distribution & Logistics workers
img sc: https://safetygearpro.com

What will happen if your company does not have PPE regulations in place?

The presence of PPE has a high impact on the safety and security of workers Not having PPE guidelines  threatens the safety of workers, and over time, it can spread to other areas , such as 

  1. The number of work accidents in operations overall,
  2. Swelling of operational costs Increased health costs for employees,
  3. High employee turnover,
  4. Reduce work motivation, 
  5. to the decreases in our customers' trust 

Therefore, having PPE guidelines is vital for all industries.. 

To build your PPE guidelines, identify your operating needs, conduct research about the required PPE and its uses, write the guidelines and regulations, and update them regularly. It is similar to building SOPs.

Also read: What you need to pay attention to in creating company SOPs

The set guidelines need to be communicated to the teams and following that you need to ensure employees adhere to them in order to achieve the optimal level of accident prevention.

How do you monitor your employees' compliance ?

It is not easy to ensure employees adhere to safety guidelines and that each stakeholder carries out their obligations ..

While creating a detailed checklist for staff to complete and submit regularly to management may be the answer , doing so manually can prove to be very challenging.  Automating compliance to safety guidelines will deliver much better outcomes and a much higher level of compliance. 

View here a sample questionnaire to monitor employees’ PPE compliance

An example of a simple PPE checklist
An example of a simple PPE checklist

How to create a digital checklist using Nimbly

To start creating a checklist, go to https://hellonimbly.com/, select login, and enter your email and password. To create your first account, click here

Next go to (1) Admin > (2) Questionnaires > (3) Add Questionnaire > Create New

Enter the title of the questionnaire in this case (4) PPE (Personal Protective Equipment) Compliance Checklist  > (5) Select the assigned department. Go to the question section, (6) enter the question category (Head, Body, Foot protection, etc.) > and finally (7) type in the question.

You can add questions by clicking the number 8 button above, and add categories by clicking the number 9 button. In the number 10 area you can view all the questions you have created which you can easily drag and drop to rearrange the order.

Since now you are using Nimbly as your Digital Checklist software, your daily operational processes will become automated. By doing so, you don’t have to worry about your employees' compliance anymore. Your employees will be notified daily to do the checklist, and you can measure their performance objectively through the Nimbly Admin Dashboard.

Your employees daily audit duration will be 52% faster, and overall employees’ compliance will become 97% out of 100%. (Based on Nimbly Customers Real Results)
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